NOTICE TO PROVIDERS OF PROFESSIONAL SERVICES
BOARD OF WATER SUPPLY
CITY AND COUNTY OF HONOLULU
The Board of Water Supply (BWS), City and County of Honolulu, anticipates the need for professional services for the fiscal year 2007-08. Professional services may be required in, but shall not be limited to, the following project categories:
1. Project Category 08-01E: Distribution Mains – Prepare plans, specifications, and cost estimates to install distribution water mains (12-inch diameter and smaller) and appurtenances.
2. Project Category 08-02E: Transmission Mains – Prepare plans, specifications, and cost estimates to install transmission water mains (16-inch diameter and larger) and appurtenances.
3. Project Category 08-03E: Topographic and Property Surveys – Provide professional land surveying services including, but not limited to, preparation of topographic surveys for the installation of waterworks facilities and property surveys for the establishment of easements and property ownership.
4. Project Category 08-04E: Geotechnical Engineering – Provide professional geotechnical engineering services.
5. Project Category 08-05E: Civil Engineering – Provide professional civil engineering analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications.
6. Project Category 08-06E: Mechanical Engineering/Pumping Plants – Provide professional mechanical engineering analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications for water pumping stations and related work.
7. Project Category 08-07E: Mechanical Engineering – Provide professional mechanical engineering analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications. Services may be required for, but not limited to, air conditioning, plumbing, ventilation, SCADA and fire protection systems.
8. Project Category 08-08E: Electrical Engineering/Pumping Plants – Provide professional electrical engineering analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications for electrical work related to water pumping stations and water distribution systems.
9. Project Category 08-09E: Electrical Engineering – Provide professional electrical engineering analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications. Services may be required for, but not limited to, power, communications, signaling, lighting and fire protection signaling systems.
10. Project Category 08-10E: Structural Engineering – Provide professional structural engineering analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications.
11. Project Category 08-11E: Architectural Services – Provide professional architectural analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications.
12. Project Category 08-12E: Landscape Architecture – Provide professional landscape architectural analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications.
13. Project Category 08-13E: Archaeological Services – Provide archaeological services on an on-call, time and materials basis for BWS projects, including, but not limited to, the preparation of archaeological survey reports, archaeological monitoring reports, burial mitigation plans, reinterment of skeletal remains inadvertently discovered during excavation activities, and providing archaeological monitoring services during construction activities in accordance with Department of Land and Natural Resources State Historic Preservation Division requirements.
14. Project Category 08-14E: Hazardous Waste Management Services – Provide hazardous waste management services on an on-call, time and materials basis for inadvertent encounters of hazardous materials during BWS construction activities.
15. Project Category 08-15E: Hazardous Materials Services – Provide hazardous materials services for BWS projects. Perform materials testing and prepare reports of test results and recommendations. Prepare permit applications, plans, and specifications for the removal and disposal of hazardous materials in accordance with all applicable rules and regulations. Provide project inspection and testing at jobsite. Submit final report and certifications.
16. Project Category 08-16E: Environmental Assessments/Environmental Impact Statements – Provide environmental consultant services for the preparation of environmental assessments or environmental impact statements for BWS projects.
17. Project Category 08-17E: Construction Management – Provide construction management services for BWS projects. Services to be provided shall include, but not be limited to, review of plans and specifications prior to start of construction, construction inspection, contract administration, cost and quality control; review and recommendation of action on contractor submittals, contract change orders, maintaining the project time schedule, and claims; and maintenance and submittal of all required records and reports.
18. Project Category 08-18E: Traffic Control Plans – Provide professional engineering services for the preparation of traffic control plans for BWS projects within City and State jurisdictions.
19. Project Category 08-19E: NPDES Permits – Provide consultant services to prepare applications for and to obtain National Pollutant Discharge Elimination System (NPDES) Permits and all other permits associated with the discharge of water into the storm sewer and sanitary sewer systems within City and State jurisdictions.
20. Project Category 08-20EC: Water Sampling and Testing Services – Provide potable and nonpotable water sampling, collection and laboratory testing services for various chemical and microbiological parameters for select special projects and programs. Use approved test methods and conduct appropriate quality control procedures.
21. Project Category 08-21EC: Water Quality and Treatment Research Studies – Conduct potable and nonpotable water quality and treatment studies and applied research as directed and in consultation with BWS. Perform related sampling, collection and testing for various chemical and microbiological parameters as directed. Use approved and accepted test methods and conduct appropriate quality control procedures. Must have direct experience in designing, conducting and managing water and wastewater research projects.
22. Project Category 08-22EC: NPDES Storm Water Permits and Management Plans – Provide consultant services to prepare storm water management plans and to obtain national Pollutant Discharge Elimination System (NPDES) Permits associated with the discharge of water into storm water systems within City and State jurisdictions.
23. Project Category 08-23IT: Geographic Information System (GIS) Application and Database Development and Update – Perform all services in connection with developing, integrating and updating GIS applications and BWS GIS database.
24. Project Category 08-24IT: Net Application Development Services – Plan, design, develop, implement, maintain and support .Net software applications.
25. Project Category 08-25IT: Web Application Services – Plan, design, develop, implement, maintain and support web applications and internet systems.
26. Project Category 08-26 IT: Citrix Services – Provide planning, design, implementation, maintenance and support services for Citrix software.
27. Project Category 08-27IT: Filenet and Kofax Services – Provide planning, design, implementation, maintenance and support services for Filenet and Kofax software.
28. Project Category 08-28IT: Network and IP Phone Services – Provide planning, design, implementation, maintenance and support services for Cisco network hardware and software, Cisco IP phone system hardware and software and wireless network hardware and software.
29. Project Category 08-29IT: Hydraulic Model Development and Calibration – Perform all services in connection with developing, integrating, calibrating and maintaining the BWS hydraulic models.
30. Project Category 08-30IT: Global Positioning System (GPS) Application and Data Collection – Perform all services in connection with developing, integrating and updating GPS applications and collecting BWS infrastructure data using GPS technology.
31. Project Category 08-31CRO: Marketing and Public Relations Services – Provide planning, coordination and implementation services for internal and external outreach, education and advertising, if necessary, for various BWS projects.
32. Project Category 08-32CRO: Legislative and City Council Liaison – Provide services to perform as the liaison of the BWS with the Hawaii State Legislature and the City Council, City and County of Honolulu.
33. Project Category 08-33L: Legal Services – Provide professional legal services to the BWS. Services may be required in, but shall not be limited to, the following areas or specialties: Administrative Law, Bankruptcy, Business (domestic and international), Civil Litigation, Civil Rights including ADA, Collections, Constitutional Law, Construction Law, Criminal Defense, Eminent Domain, Employment Law including discrimination, Environmental Law, Governmental Contracting, Labor Law, Land Use including planning and zoning, Procurement, Public and Charitable Trust Law, Public Financing, Real Estate, Tax, Torts including malpractice, defamation and other international torts, and Workers Compensation.
Law firms or attorneys interested in being retained to provide legal services in these areas should submit a letter of interest together with a resume which includes information about the following:
(1) The name of the firm or person, the principal place of business, and location of all of its offices;
(2) The area(s) of interest for consideration;
(3) The age of the firm and its average number of employees over the past years;
(4) The education, training, and qualifications of key members of the firm;
(5) The names and phone numbers of up to five clients who may be contacted, including at least two for whom services were rendered during the preceding year;
(6) Any promotional or descriptive literature which the firm desires to submit;
(7) The range of hourly rates charged by the attorney, paralegal and other billable staff as well as a summary of the types and amounts of costs charged by the firm;
(8) The jurisdictions (state and courts) in which the attorney is licensed and authorized to practice.
34. Project Category 08-34F: Audit and Accounting Services – Provide professional audit and accounting services and financial analyses for special projects as needed.
35. Project Category 08-35F: Financial Services – Provide financial services for the issuance and sale of bonds and other financial instruments, for development and analysis of capital project cash flow forecasts, and to enhance system revenue forecasts. Conduct evaluations of alternative rate and fee structures for both the BWSs potable and nonpotable water services and options for complementary water affordability and conservation programs to support the BWSs strategic objectives. Review and evaluate the BWSs financial policies and procedures and assist in benchmarking the BWSs financial operations relative to industry standards. Facilitate the development and updating of an Annual Report for the BWS that delineates the BWSs strategic objectives and plan as well as provides information on the BWSs financial performance. Provide financial analysis of alternative investment options available to the BWS and associate implications for system revenue requirements. Provide third party independent review and recommendation of bond refinancing options and proposals provided bond underwriters.
36. Project Category 08-36F: Actuarial Analysis – Provide actuarial valuation/reserve analysis for the BWS relating to the financial requirements of the Hawaii Employer-Union Health Benefits Trust Fund.
37. Project Category 08-37F: Bond Compliance Services – Provide professional financial services to perform bond compliance services including, but not limited to, arbitrage and rebate calculations, continuing disclosure and other related services.
38. Project Category 08-38HR: Human Resource Services – Provide professional human resources services including, but not limited to, the following: employment risk assessment; medical analysis and assessment; compensation analysis; salary surveys; equal employment/affirmative action; training and staff development; workers\u2019 compensation; or services related to human resources management.
39. Project Category 08-39HR: Investigative Services – Provide professional investigative services including, but limited to, the following: conducting internal investigations concerning all areas of employment such as, but not limited to, theft, workplace violence, drug abuse, threat management and employee misconduct. In addition, ability to provide surveillance, testimony, investigative reports and background checks.
40. Project Category 08-40WR: Water Conservation Program Planning – Provide planning and implementation services for developing the BWS water conservation program and identifying the critical components that need to be addressed within the current internal and external conservation programs. Services also include integrating and coordinating the Water Conservation Program with applicable BWS plans and initiatives (public campaign, CMMS, watershed management strategy, etc.) Development services, include national benchmarking, organizational development, water and energy demand-side management projects and programs, public education and outreach, technical services for utility water auditing procedures, aid in the development and implementation of utility water use efficiency practices and water loss control programs, pilot projects, economic analysis tools, metrics and monitoring plans.
41. Project Category 08-41WR: Watershed Management Planning Services – Provide planning services for developing community-based watershed management and water use and development plans that integrate with the Citys sustainable community land use plans. Planning services should include working with stakeholders, communities, organizations and agencies, water resource management practices, assessing scientific, legal, cultural and watershed protection issues, forecasting urban and agricultural water use, strategic development, and deriving implementation plans.
42. Project Category 08-42S: Security System – Provide planning, design, installation, implementation, integration, maintenance, and support for BWS access control, video and alarm monitoring system and software.
43. Project Category 08-43OP: Water Treatment – Provide professional engineering analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications for water treatment for water pumping stations and water distribution systems.
44. Project Category 08-44OM: Water System Procedures – Provide planning and implementation services for developing the BWS standard operating procedures (SOPs) in the areas of water system analysis, programming and operational programs. Services may include, but not limited to, integrating and coordinating the SOPs with applicable BWS strategies and initiatives (e.g. groundwater sustainability, financial sustainability, level of water service provided, etc.) Development services, include national benchmarking, organizational development, technical services for utility water system analysis and capital program procedures, economic analysis tools, and metrics plans.
Any inquiries regarding the project category shall be directed to the Office of Procurement at 748-5078. Any firm or person who is interested in being considered for providing services and who has the qualifications and resources should submit a letter of interest together with statements of qualification in the manner specified under SUBMITTAL MATERIALS REQUIREMENTS.
Award of projects is subject to the availability of funds and approval by the Board of Water Supply. Qualifications submitted for only parts of the work defined within the project category shall be considered nonresponsive to this notice.
The BWS will prepare a \u201Dlist of qualified\u201D consultants for each category of professional service to be utilized throughout the fiscal year. Additional notices for professional services may be given if (1) the response to the initial notice is inadequate; (2) the response to the initial notice does not result in adequate representation of available sources; or (3) previously unanticipated needs for professional services arise. Additional notices are posted on the BWS website. The website address is www.boardof watersupply.com.
SUBMITTAL MATERIALS REQUIREMENTS
1. Letter of interest indicating the specific categories in which services are offered.
2. PROVIDE FOUR COPIES OF SEPARATE STATEMENT OF QUALIFICATIONS FOR EACH CATEGORY. Each statement shall highlight qualifications, expertise, and experience relevant to the specific project category. Separate statements will allow simultaneous review by multiple screening/review committees. Failure to provide separate statements of qualifications may limit consideration.
3. The Standard Form Revised 330 (SFR330) shall be used as the standard format for the statement of qualifications. The form can be downloaded from the Board of Water Supply website at (www.boardofwatersupply.com ) or obtained from the BWS Office of Procurement at 630 South Beretania Street, Third Floor, Room 307. (NOTE: Only submittals for Project Categories 08-01E – 08-19E are required to complete sections C and D of the SFR 330.)
4. Curricula vitae for all key personnel within the firm shall also be included with the SFR330.
5. Subconsultants to be utilized on specific projects shall be listed on the submitted SFR330. A separate SFR330 for each subconsultant shall not be submitted.
6. The following information shall be included in the SFR330 form:
a. The name of the firm or person\u2019s principal place of business and locations of all of its offices;
b. The age of the firm and its average number of employees over the past five years;
c. The education, training, and qualifications of key members of the firm;
d. The names and phone numbers of up to five clients who may be contacted, including at least two for whom services were rendered during the preceding year;
e. Certification as a recognized or registered small, minority, women-owned, veteran-owned, service disabled veteran-owned, HUBzone, and/or other disadvantaged business enterprises as defined by the U.S. government. It is BWS\u2019 intention to award a fair proportion of purchases, contracts, and subcontracts with small business concerns as prescribed by the U.S. Government. Evaluation criteria for award will include considerations for such business enterprises;
f. Certification that applicant and its principals, to the best of its knowledge and belief: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; (b) have not within a three-year period preceding this submission been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commissions of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (b) of this section; and (d) have not within a three-year period preceding this submission had one or more public transactions (Federal, State or local) terminated for cause or default.;
g. Any conflict of interest in performing services for the Board of Water Supply and/or the City and County of Honolulu;
h. A listing of all projects under contract with the Board of Water Supply and/or the City and County of Honolulu;
i. Proposed staff commitment;
j. Other pertinent data related to the project category;
k. Any promotional or descriptive literature that the firm desires to submit.
l. Past record of performance on contracts with respect to cost control, quality of work, and ability to meet schedules.
7. Delivery address for submittals is as follows:
Attn: Statements of Qualifications
Honolulu Board of Water Supply
Office of Procurement
Public Service Building, Room 307
630 South Beretania Street
Honolulu, Hawaii 96843
Submit the submittal materials no later than 4:30 p.m. on June 29, 2007 to the BWS Office of Procurement. Submittals received after this date may receive limited consideration. NO FACSIMILE OR ELECTRONIC SUBMITTALS WILL BE ACCEPTED.
Access our Internet – This information is available from the BWS website at www.boardofwatersupply.com.
CLIFFORD P. LUM
Manager and Chief Engineer
Board of Water Supply (SB05529545 5/20/07)
NOTICE TO PROVIDERS OF PROFESSIONAL SERVICES