REQUEST FOR PROPOSALS (RFP)
OPERATION OF ON-DEMAND
SHUTTLE SERVICES CONCESSION
HONOLULU INTERNATIONAL AIRPORT
NOTICE TO PROPOSERS
The State of Hawai’i, Department of Transportation (“State”) requests Proposals from all interested individuals and legally registered business entities in the State of Hawai’i (hereinafter referred to as “business entity” or “business entities”) desiring to operate the On-Demand Shuttle Services Concession (“Concession”) at Honolulu International Airport, Honolulu, Island of O’ahu, State of Hawai’i, for a Concession Agreement period of five (5) years.
A fully completed Proposal Intent Package, consisting of a fully completed Notice of Interest and Qualification Questionnaire must be submitted by each and every interested business entity and received no later than 4:30 p.m., on April 13, 2017, by the Director of Transportation, c/o Property and Business Development Office, Airports Division, Honolulu International Airport, Inter-Island Terminal Building, 400 Rodgers Boulevard, Suite 700, Honolulu, Hawai’i 96819-1880. The State reserves the right to cancel this Request for Proposals (RFP) at any time for any reason whatsoever.
A completed Proposal Package, consisting of the Proposal Form with attached Proposal, Tax Clearance Forms, Affidavit of Non-Collusion, and Proposal Bond must be received no later than 4:30 p.m, on May 5, 2017, at the address stated above.
The Concession RFP Documents describing the Concession, including without limitation, the Concession Agreement, may be examined and/or obtained from the State’s Airports Division, located at Honolulu International Airport, Inter Island Terminal Building, 400 Rodgers Boulevard, Suite 700, Honolulu, Hawai’i. The Concession RFP Documents may be purchased upon the tender of the nonrefundable sum of FORTY AND NO/100 DOLLARS ($40.00) in United States currency or certified check. The Concession RFP Documents may also be downloaded at www.hawaii.gov/dot/airports/doing-business/concession-notices without charge.
The Concession RFP Documents are subject to revision(s) at any time prior to 4:30 p.m. on April 28, 2017. Any revisions, changes, or amendments to the Concession RFP Documents will be posted and available for download at www.hawaii.gov/dot/airports/doing-business/concession-notices.
The Concession RFP Documents consist of and include the following items: (1) this Notice to Proposers; (2) Instructions to Proposers; (3) Proposal Intent Package (Appendix A); (4) Proposal Package (Appendix B); (5) Concession Agreement (Appendix C); (6) Concession Bond (Appendix D); and (7) all of the attachments and exhibits thereto.
A Pre Proposal Conference will be conducted by the State on March 30, 2017 commencing at 9:00 a.m., to familiarize Proposers whose proposal intent packages have been found to be acceptable, with the nature of the Concession RFP Documents, including the Concession Agreement, and to preliminarily respond to questions Proposers may have. Proposers are advised to attend the Pre-Proposal Conference which will begin promptly at 9:00 a.m., at the Airports Division, Conference Room C, located at Honolulu International Airport, Inter Island Terminal Building, 400 Rodgers Boulevard, Suite 700, Honolulu, Hawai’i.
Persons needing special accommodations at the Pre Proposal Conference due to disabilities, may notify the State’s Airports Division by calling (808) 838 8075, or by writing to the State of Hawai’i, Department of Transportation, Airports Division, c/o Property and Business Development Office, Honolulu International Airport, Inter Island Terminal, 400 Rodgers Boulevard, Suite 700, Honolulu, Hawai’i 96819 1880, or by facsimile at (808) 838 8753.
Except as may be permitted by law, all Proposal Intent Packages (Appendix A) and Proposal Packages (Appendix B) submitted to the State will be considered confidential and will not be made available for inspection nor will copies thereof be made available for purchase or copying by the general public.
The State desires to actively promote the growth and development of Airport Concession Disadvantaged Business Enterprise (ACDBE) participation in concessions awarded at all public airports in the State of Hawai’i. In accordance with Title 49, Subtitle A, Parts 23 and 26, Code of Federal Regulations, entitled “Participation by Disadvantaged Business Enterprises in Airport Concessions” and “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs,” respectively, it is the policy of the State’s Airports Division to ensure that ACDBE firms have an equal opportunity to receive and participate in concessions at all public airports. Accordingly, all qualified ACDBEs are encouraged to compete for or participate in this Concession at Honolulu International Airport. Each business wishing to compete or participate as an ACDBE must be certified as an ACDBE by the State prior to the deadline date and time specified for the submission of Notice of Interest. For information and assistance in applying for ACDBE certification, please call the ACDBE Program Manager at (808) 587-2023.
The State reserves the right to reject any and all proposals and to waive any defects in the Concession RFP Documents or cancel this RFP when, in the opinion of the Director of Transportation, such rejection, waiver, or cancellation will be in the best interests of the State and the general public.
FORD N. FUCHIGAMI
Director of Transportation