NOTICE TO BIDDERS
NON-EXCLUSIVE RENT-A-CAR CONCESSIONS
Tenders by sealed bids for a concession contract relating to the operation of the following number of non-exclusive Rent-A-Car Concessions: 1) Seven (7) at Hilo International Airport, Hilo, Hawaii, 2) Ten (10) at Kona International Airport at Keahole, Kona, Hawaii, 3) Nine (9) at Kahului Airport, Kahului Maui, 4) Three (3) at Molokai Airport, Hoolehua, Molokai, 5) One (1) at Lanai Airport, Lanai City, Lanai, and 6) Eight (8) at Lihue Airport, Lihue each for a period of five (5) years will be received by the Director of Transportation, c/o Property Management Supervisor, Airports Division, Department of Transportation, State of Hawaii (“State”), Honolulu International Airport, Inter-Island Terminal Building, 400 Rodgers Boulevard, Suite 700, Honolulu, Hawaii 96819-1880, up to 2:00 p.m., on February 24, 2009, at which time and place they will be publicly opened and read. The State reserves the right to cancel the bid opening for any reason whatsoever.
The Concession bid documents describing the Concession, including without limitation, the Concession Agreement and the Premises Lease, may be examined and/or obtained from the Department’s Airports Division, located at Honolulu International Airport, Inter-Island Terminal Building, 400 Rodgers Boulevard, Suite 700, Honolulu, Hawaii. The Concession bid documents may be purchased upon the tender of the nonrefundable sum of FORTY AND NO/100 DOLLARS ($40.00) in United States currency or certified check. The accompanying but separate Premises Lease document is also included. The Concession bid documents, including the Premises Lease, are subject to revision at any time prior to bid opening. All persons who have purchased the Concession bid documents, with the included Premises Lease document, will be notified of and provided copies of such revision(s), if any.
The Concession bid documents for a Concession will include: (1) this Notice to Bidders; (2) the Instructions to Bidders; (3) the Bid Intent Package, including the Notice of Intention to Bid; (4) the Bid Proposal Package; (5) the Concession Agreement; (6) Concession Bond; (7) the Premises Lease, (8) the Performance Bond and (9) all of the attachments thereto.
A Pre-Bid Conference will be conducted by the State on Tuesday, October 28, 2008, commencing at 9:00 a.m., to familiarize bidders with the nature of the Concession bid documents, including the Concession Agreement and Premises Lease. Bidders are advised to attend the Pre-Bid Conference which will begin promptly at 9:00 a.m., at the Airports Division, Conference Room C, located at Honolulu International Airport, Inter-Island Terminal Building, 400 Rodgers Boulevard, Suite 700, Honolulu, Hawaii.
State representatives will be available to preliminarily respond to questions at this conference. Any oral responses given by State representatives at the pre-bid conference will be preliminary and subject to further revisions and clarification. Questions needing a final, formal response from the State should be submitted in writing. The deadline for submitting all written questions, including the resubmission of any submitted for the pre-bid conference, which a prospective bidder desires to obtain the State’s written response for will be 4:00 p.m., HST on November 21, 2008. The State will provide final written responses to all written questions properly submitted by the November 21, 2008, deadline.
Persons needing special accommodations at the Pre-Bid Conference due to disabilities may notify the Department’s Airports Division by calling (808) 838-8075, or by writing to the State of Hawaii, Department of Transportation, Airports Division, c/o Property Management Supervisor, Honolulu International Airport, Inter-Island Terminal, 400 Rodgers Boulevard, Suite 700, Honolulu, Hawaii 96819-1880, or by facsimile at (808) 838-8753.
Each bidder will be required to: (1) fill out and properly complete a Bid Intent Package, including, without limitation, a completed Notice of Intention to Bid and Qualification Questionnaire; and (2) submit the foregoing completed items, together with: (a) financial statement or statements; (b) other documents and tax clearance certificates, to the Department’s Airports Division, located at Honolulu International Airport, Inter-Island Terminal Building, 400 Rodgers Boulevard, Suite 700, Honolulu, Hawaii, 96819-1880, not later than 4:00 p.m., on January 30, 2009. The questionnaire(s) included as part of the Bid Intent Package will be considered confidential and will not be made available for inspection by the general public.
The Department desires to actively promote the growth and development of Disadvantaged Business Enterprise (DBE) participation in concessions awarded at all public airports in the State of Hawaii. In accordance with Title 49, Subtitle A, Parts 23 and 26, Code of Federal Regulations, entitled “Participation by Disadvantaged Business Enterprises in Airport Concessions” and “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs,” respectively, it is the policy of the Department’s Airports Division to ensure that DBE firms have an equal opportunity to receive and participate in concessions at all public airports. Accordingly, all qualified DBEs are encouraged to compete for or participate in a Rent-A-Car Concession at Honolulu International Airport. Each business wishing to compete or participate as a DBE must be certified as a DBE by the Department prior to the deadline date and time specified for the submission of sealed bids (Bid Proposals). For information and assistance in applying for DBE certification, please call the DBE Program Manager at (808) 838-8708.
The Department reserves the right to reject any and all bids and to waive any defects in the bids or cancel this invitation for bids when, in the opinion of the Department’s Director of Transportation, such rejection, waiver, or cancellation will be in the best interests of the Department and the general public.
BRENNON T. MORIOKA, Ph.D, P.E.
Director of Transportation
(SB62290 8/26, 8/27, 8/28/08)~