NOTICE TO PROVIDERS OF PROFESSIONAL SERVICES
BOARD OF WATER SUPPLY
CITY AND COUNTY OF HONOLULU

The Board of Water Supply (BWS), City and County of Honolulu, anticipates the need for professional services for the fiscal year 2009-10.  Professional services may be required in, but shall not be limited to, the following project categories:

1. Project Category 10-01CRO:  Marketing and Public Relations Services - Provide planning, coordination and implementation services for internal and external outreach, education and advertising, if necessary,  for various BWS projects.
 
2. Project Category 10-02CRO:  Legislative and City Council Liaison - Provide services to perform as the liaison of the BWS with the Hawaii State Legislature and the City Council, City and County of Honolulu.

3. Project Category 10-03E:  Distribution Mains - Prepare plans, specifications, and cost estimates to install distribution water mains (12-inch diameter and smaller) and appurtenances.

4. Project Category 10-04E:  Transmission Mains - Prepare plans, specifications, and cost estimates to install transmission water mains (16-inch diameter and larger) and appurtenances.

5. Project Category 10-05E:  Topographic and Property Surveys - Provide professional land surveying services including, but not limited to, preparation of topographic surveys for the installation of waterworks facilities and property surveys for the establishment of easements and property ownership.

6. Project Category 10-06E:  Geotechnical Engineering - Provide professional geotechnical engineering services.

7. Project Category 10-07E:  Civil Engineering - Provide professional civil engineering analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications.

8. Project Category 10-08E:  Mechanical Engineering/Pumping Plants - Provide professional mechanical engineering analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications for water pumping stations and related work.

9. Project Category 10-09E:  Mechanical Engineering - Provide professional mechanical engineering analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications.  Services may be required for, but not limited to, air conditioning, plumbing,  ventilation, SCADA and fire protection systems.

10. Project Category 10-10E:  Electrical Engineering/Pumping Plants - Provide professional electrical engineering analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications for electrical work related to water pumping stations and water distribution systems.

11. Project Category 10-11E:  Electrical Engineering - Provide professional electrical engineering analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications.  Services may be required for, but not limited to, power, communications, signaling, lighting and fire protection signaling systems.

12. Project Category 10-12E:  Structural Engineering - Provide professional structural engineering analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications.

13. Project Category 10-13E:  Architectural Services - Provide professional architectural analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications.

14. Project Category 10-14E:  Landscape Architecture - Provide professional landscape architectural analysis and design services for the preparation of studies, plans, specifications, cost estimates, and permit applications.

15. Project Category 10-15E:  Archaeological Services - Provide archaeological services on an on-call, time and materials basis for BWS projects, including, but not limited to, the preparation of archaeological survey reports, archaeological monitoring reports, burial mitigation plans, reinterment of skeletal remains inadvertently discovered during excavation activities, and providing archaeological monitoring services during construction activities in accordance with Department of Land and Natural Resources State Historic Preservation Division requirements.

16. Project Category 10-16E:  Hazardous Waste Management Services - Provide hazardous waste management services on an on-call, time and materials basis for inadvertent encounters of hazardous materials during BWS construction activities.

17. Project Category 10-17E:  Hazardous Materials Services - Provide hazardous materials services for BWS projects.  Perform materials testing and prepare reports of test results and recommendations.  Prepare permit applications, plans, and specifications for the removal and disposal of hazardous materials in accordance with all applicable rules and regulations.  Provide project inspection and testing at jobsite.  Submit final report and certifications.

18. Project Category 10-18E:  Environmental Assessments / Environmental Impact Statements - Provide environmental consultant services for the preparation of environmental assessments or environmental impact statements for BWS projects.

19. Project Category 10-19E:  Construction Management - Provide construction management services for BWS projects.  Services to be provided shall include, but not be limited to, review of plans and specifications prior to start of construction, construction inspection, contract administration, cost and quality control; review and recommendation of action on contractor submittals, contract change orders,  maintaining the project time schedule, and claims; and maintenance and submittal of all required records and reports.

20. Project Category 10-20E:  Traffic Control Plans - Provide professional engineering services for the preparation of traffic control plans for BWS projects within City and State jurisdictions.

21. Project Category 10-21E:  Soil Compaction Testing Services - Provide soil compaction testing services for BWS projects.  Perform soil compaction testing, laboratory analysis and prepare reports of test results and recommendations.  Provide project inspection and testing at jobsite.  Submit final report and certifications.

22. Project Category 10-22IT:  Geographic Information System (GIS) Application and Database Development and Update - Perform all services in connection with developing, integrating and updating GIS applications and BWS GIS database.

23. Project Category 10-23IT:  Hydraulic Model Development and Calibration - Perform all services in connection with developing, integrating, calibrating and maintaining the BWS hydraulic models.

24. Project Category 10-24IT:  Global Positioning System (GPS) Application and Data Collection - Perform all services in connection with developing, integrating and updating GPS applications and collecting BWS infrastructure data using GPS technology.

25. Project Category 10-25L:  Legal Services - Provide professional legal services to the BWS.  Services may be required in, but shall not be limited to, the following areas or specialties: Administrative Law,  Bankruptcy, Business (domestic and international), Civil Litigation, Civil Rights including ADA,  Collections, Constitutional Law, Construction Law, Criminal Defense, Eminent Domain, Employment Law including discrimination, Environmental Law, Governmental Contracting, Labor Law, Land Use including planning and zoning, Procurement, Public and Charitable Trust Law, Public Financing, Real Estate, Tax,  Torts including malpractice, defamation and other international torts, and Workers’ Compensation.

  Law firms or attorneys interested in being retained to provide legal services in these areas should submit a letter of interest together with a resume which includes information about the following:
  (1) The name of the firm or person, the principal place of business, and location of all of its offices;
  (2) The area(s) of interest for consideration;
  (3) The age of the firm and its average number of employees over the past years;
  (4) The education, training, and qualifications of key members of the firm;
  (5) The names and phone numbers of up to five(5) clients who may be contacted, including at least   two(2) for whom services were rendered during the preceding year;
  (6) Any promotional or descriptive literature which the firm desires to submit;
  (7) The range of hourly rates charged by the attorney, paralegal and other billable staff as well as a   summary of the types and amounts of costs charged by the firm;
  (8) The jurisdictions (state and courts) in which the attorney is licensed and authorized to practice.

26. Project Category 10-26L: Third Party Administration (TPA) Services - Provide professional claim administration services to the BWS including but not limited to worker’s compensation claims administration.  Services may be required in, but shall not be limited to, the following areas or specialties:  Best Practices claims handling for any line of coverage, Medicare and Medicaid reporting per Medicare, Medicaid and SCHIP Extension Act of 2007, provide claims reports as requested, provide loss analysis for data acquired by claims handling, provide any statutory reporting for claims data, assist and cooperate with BWS insurance companies i.e. excess carriers and any other ancillary duties affiliated with claims handling.

  Companies interested in being retained to provide claims handling services in these areas should submit a letter of interest together with a resume which includes information about the following:
  (1) The name of the firm or person, the principal place of business, and location of all of its offices;
  (2) The area(s) of interest for consideration;
  (3) The age of the firm and its average number of employees over the past years;
  (4) The education, training, and qualifications of key members of the firm;
  (5) The names and phone numbers of up to five(5) clients who may be contacted, including at least   two(2) for whom services were rendered during the preceding year;
  (6) Any promotional or descriptive literature which the firm desires to submit;
  (7) Pricing scheme for services as well as a summary of the types and amounts of costs charged by the   company;
  (8) The jurisdictions in which the broker/agent is licensed and authorized to practice.

27. Project Category 10-27L:  Broker Insurance Services - Provide professional insurance/broker services to the BWS.  Services may be required in, but shall not be limited to, the following areas or specialties:  Underwriting, Insurance Marketing and Review, Risk Management and Record Keeping, Loss Control and Prevention, Claims Management, OCIP, Medicare and Medicaid, Actuary services and other ancillary duties.

  Companies or Brokers interested in being retained to provide insurance/broker services in these areas should submit a letter of interest together with a resume which includes information about the following:

  (1) The name of the firm or person, the principal place of business, and location of all of its offices:
  (2) The area(s) of interest for consideration;
  (3) The age of the firm and its average number of employees over the past years;
  (4) The education, training, and qualifications of key members of the firm;
  (5) The names and phone numbers of up to five(5) clients who may be contacted, including at least   two(2) for whom services were rendered during the preceding year;
  (6) Any promotional or descriptive literature which the firm desires to submit;
  (7) Pricing scheme for services as well as a summary of the types and amounts of costs charged by the   company
  (8) The jurisdictions in which the broker/agent is licensed and authorized to practice.

28. Project Category 10-28LD:  Decommissioning of Dams/Reservoirs -
  Provide professional civil engineering analysis and design services for the preparation of studies, plans,  specifications, cost estimates, and permit applications for the decommissioning of dams/reservoirs.  Provide necessary services and documentation to meet the requirements of the Hawaii Dam and Reservoir Safety Act of 2007 in decommissioning the existing dams/reservoirs to protect the health and welfare of the citizens of Oahu.

Any inquiries regarding the project category shall be directed to the Office of Procurement at 748-5078.  Any firm or person who is interested in being considered for providing services and who has the qualifications and resources should submit a letter of interest together with statements of qualification in the manner specified under SUBMITTAL MATERIALS REQUIREMENTS.

GENERAL INFORMATION

Award of projects is subject to the availability of funds and approval by the Board of Water Supply.  Qualifications submitted for only parts of the work defined within the project category shall be considered nonresponsive to this notice.

The BWS will prepare a "list of qualified" consultants for each category of professional service to be utilized throughout the fiscal year. Additional notices for professional services may be given if (1) the response to the initial notice is inadequate; (2) the response to the initial notice does not result in adequate representation of available sources; or (3) previously unanticipated needs for professional services arise.  Additional notices are posted on the BWS website.  The website address is http://www.boardofwatersupply.com.
 
SUBMITTAL MATERIALS REQUIREMENTS
1. Letter of interest indicating the specific categories in which services are offered.

2. PROVIDE FOUR (4) COPIES OF SEPARATE STATEMENT OF QUALIFICATIONS FOR EACH CATEGORY. Each statement shall highlight qualifications, expertise, and experience relevant to the specific project category.  Separate statements will allow simultaneous review by multiple screening/review committees.  Failure to provide separate statements of qualifications may limit consideration.

3. The Standard Form Revised 330 (SFR330) shall be used as the standard format for the statement of qualifications except as indicated in paragraph 7.  The form can be downloaded from the Board of Water Supply website at (www.boardofwatersupply.com) or obtained from the BWS Office of Procurement at 630 South Beretania Street, Second Floor, Room 201.  (NOTE: Only submittals for Project Categories 10-03E - 10-21E are required to complete sections C and D of the SFR 330.)

4. Curricula vitae for all key personnel within the firm shall also be included with the SFR330.

5. Subconsultants to be utilized on specific projects shall be listed on the submitted SFR330.  A separate SFR330 for each subconsultant shall not be submitted.

6. The following information shall be included in the SFR330 form:
  a.  The name of the firm or person’s principal place of business and locations of all of its offices;
  b.  The age of the firm and its average number of employees over the past five years;
  c.  The education, training, and qualifications of key members of the firm;
  d.  The names and phone numbers of up to five (5) clients who may be contacted, including at least   two (2) for whom services were rendered during the preceding year;
  e.  Certification as a recognized or registered small, minority, women-owned, veteran-owned, service   disabled veteran-owned, HUBzone, and/or other disadvantaged business enterprises as defined   by the U. S. Government.  It is BWS’s intention to award a fair proportion of purchases, contracts,    and subcontracts with small business concerns as prescribed by the U. S. Government. Evaluation   criteria for award will include considerations for such business enterprises;
  f.  Certification that applicant and its principals, to the best of its knowledge and belief: (a) are not   presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily   excluded by any federal department or agency; (b) have not within a three-year period preceding   this submission been convicted of or had a civil judgment rendered against them for commission   of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a   public (Federal, State or County) transaction or contract under a public transaction; violation of   Federal or State antitrust statutes or commissions of embezzlement, theft, forgery, bribery,    falsification or destruction of records, making false statements, or receiving stolen property; (c)    are not presently indicted for or otherwise criminally or civilly charged by a governmental entity   (Federal, State or County) with commission of any of the offenses enumerated in paragraph (b) of   this section; and (d) have not within a three-year period preceding this submission had one or   more public transactions (Federal, State or County) terminated for cause or default.;
  g.  Any conflict of interest in performing services for the Board of Water Supply and/or the City and   County of Honolulu;
  h.  A listing of all projects under contract with the Board of Water Supply and/or the City and County   of Honolulu;
  i.    Proposed staff commitment;
  j.  Other pertinent data related to the project category;
  k.  Any promotional or descriptive literature that the firm desires to submit.
  l.  Past record of performance on contracts with respect to cost control, quality of work, and ability   to meet schedules.

7. For project categories 10-25L - 10-27L, please submit a letter of interest together with a resume which includes the information specified under each category that qualifications are being submitted for.

8. Delivery address for submittals is as follows:

  Attn:  Statements of Qualifications
  Board of Water Supply
  City and County of Honolulu
  Office of Procurement
  Public Service Building, Room 201
  630 South Beretania Street
  Honolulu, Hawaii 96843

DEADLINE

Submit the submittal materials no later than 4:30 p.m. on July 7, 2009 to the BWS Office of Procurement.  Submittals received after this date may receive limited consideration.  NO FACSIMILE OR ELECTRONIC SUBMITTALS WILL BE ACCEPTED.

Access our Internet - This information and a fillable Form 330 are available from the BWS procurement website at http://www.boardofwatersupply.com/cssweb/display_proc.cfm?procx=1.

/s/PAUL S. KIKUCHI
Chief Financial Officer
Board of Water Supply
(SB126746 5/29/09)~